Start with guest groups
Group guests by family, friends, work, wedding party, dietary notes, or custom labels. That makes it easier to spot who should sit together and who needs special placement.
Use the floor plan early
Do not wait until the end to think about the room. Put tables on the canvas while you seat guests so you can see open seats, table balance, and the flow of the reception.
Keep VIPs visible
VIP guests, family members, and special notes should be visible while you assign seats. This reduces the chance of accidentally burying an important detail in a spreadsheet.
Review open seats before sharing
Before the final chart goes to the venue or coordinator, scan open seats and table progress. Seatsy keeps those counts visible so the plan is easier to verify.